Agenda for the Meeting Clifford Parish Council
To be held at 7.30 pm on Wednesday 18 October 2023
at Clifford Village Hall
This is your summons to the meeting of the Parish Council on the date above. If you are unable to attend, please notify me & send me any comments you wish to make on items on the agenda, in advance of the meeting.
Prior to the meeting commencing there will be a Public Participation session. Each member of the public present may speak once for up to 5 minutes on any item. The council will take these representations into account when agenda items are discussed but is not required to make a response. The Chairman may direct that a question posed during this section may be answered by a member of the council, or by the clerk. This session will last for a maximum of 20 minutes after which members of the public will no longer be permitted to address the Council for the remainder of the meeting, unless specifically invited by the Chairman.
1. To receive apologies and, where requested, approve the reasons for absence.
2. Crime Report
3. a) To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 9-10 of the Members’ Code of Conduct. Also, to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 13-19 of the Members’ Code of Conduct.
(b) To give notification of any changes in the Members’ Register of Interests
4. To confirm the minutes of the meeting held on 20 September 2023 and the Extraordinary meeting held on the 27 September 2023.
5. Chairman’s Business
6. Clerk’s Report
7. Ward Councillor’s Business
8. Neighbourhood Plan Community Projects & CIL Funding: To receive an update on progress.
9. Lead Members & Committee Representatives, to consider actions required.
10. To receive the annual Playground Inspection Report and agree any action required.
11. Playground Redevelopment Working Group
1. To approve the Playground Redevelopment Working Group Terms of Reference
2. To appoint a head of the Playground Redevelopment Working Group
12. To approve the Open Spaces tender schedule
13. To approve the cost of repairs to the Woodland Walk
14. To renew the registration of existing Assets of Community Value (ACV) and to agree any additional assets to be registered as ACVs
15. To consider issue of school buses travelling though Clifford and agree any action to be taken
16. To consider the issue of vehicles parking on pavements and agree any action to be taken
17. To consider nominations for the Royal Garden Party
18. To note any proposals for the 2024/2025 budget.
19. To approve the appointment of Elterwater Bookkeeping as internal auditor for 2023/2024
20. Planning matters
a) Decisions known or received:
23/01140/FU Single storey rear/side extension, with rooflights at Orchard House, Albion Street, Clifford. Withdrawn.
23/05806/COND Consent, agreement or approval required by condition 12 to planning application 23/00533/FU at Martin House Hospice. Approved.
23/04854/FU Two storey rear extension at Orchard House, Albion Street, Clifford. Approved.
23/9/00237/MOD Detached car port to front drive – Non material amendment to 22/06218/FU – rotation of the proposed car port by 90 degrees. Refused as not a non-material amendment.
23/04222/LI Replacement of 3 rear windows at Croft Cottage, Albion Street, Clifford. Approved.
23/04749/FU Single storey side extension at the Willows, High Street, Clifford. Approved.
23/04762/COND Consent, agreement or approval required by conditions 4 & 6 of Planning Application 21/00778/FU at The Willows, High Street, Clifford. Approved.
23/05972/COND Consent, agreement or approval required by conditions 12 and 13 to planning application 23/00533/FU at Matin House Childrens Hospice, Grove Road. Approved.
b) To receive an update on Planning Applications considered by the Planning Working Group
23/03705/FU Demolition of existing outbuilding, erection of new single storey garage/outbuilding at 92 High Street, Clifford. Reconsultation.
23/03705/FU Reconsultation Demolition of existing out building, erection of new single storey garage/outbuilding at 92 High Street, Clifford
c) Enforcement
21. Financial Matters
a) To approve the following receipts
i CCLA dividend (September 2023) 1771.63
b) To approve the following payments:
Payee Amount
(excl VAT) VAT Total Sec 137
i BACS Clerk’s Salary tbc
ii BACS Clerk (stationery) 2.50 .50 3.00
iii BACS Clerk (wireless mouse) 6.99 6.99
iv DD PWLB 1919.80 1919.80
v BACS Rospa Play Safety (Playground annual inspection) 96.00 19.20 115.20
vi BACS Cloud Nex Ltd 99.99 19.99 119.98
vii BACS YLCA ( Cllr training) 133.60 133.60
viii BACS Greens Contractors (Hedge cutting) 400.00 80.00 480.00
ix BACS Gallagher Insurance 50.00 50.00
c) To receive the bank reconciliations and management reports and note the current bank balances.
22. Correspondence Updates (other than that relating to specific agenda items)
23. To note that any reports/agenda items for the Meeting to be held 15 November 2023 on need to be with the Clerk by Tuesday 7 November 2023
24. To resolve to exclude member of the press and public from agenda item due to the confidential nature of the discussions
25. To receive an update re the potential purchase of land off South View, Albion Street,
N R Fairbairn
Nancy Fairbairn, Clerk
12 October 2023