Agenda for the Meeting Clifford Parish Council
To be held at 7.30 pm on Wednesday 15th February 2023
at Clifford Village Hall
This is your summons to the meeting of the Parish Council on the date above. If you are unable to attend, please notify me & send me any comments you wish to make on items on the agenda, in advance of the meeting.
Prior to the meeting commencing there will be a Public Participation session. Each member of the public present may speak once for up to 5 minutes on any item. The council will take these representations into account when agenda items are discussed but is not required to make a response. The Chairman may direct that a question posed during this section may be answered by a member of the council, or by the clerk. This session will last for a maximum of 20 minutes after which members of the public will no longer be permitted to address the Council for the remainder of the meeting, unless specifically invited by the Chairman.
1. To receive apologies and reasons for absence
2. Crime Report
3. a) To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 9-10 of the Members’ Code of Conduct. Also, to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 13-19 of the Members’ Code of Conduct.
(b) To give notification of any changes in the Members’ Register of Interests
4. To confirm the minutes of the meeting held on 18th January 2023
5. Chairman’s Business
6. Clerk’s Report
7. Ward Councillor’s Business
8. Neighbourhood Plan Community Projects & CIL Funding: To receive an update on progress.
9. Lead Members & Committee Representatives, to consider actions required
10. To approve the following policies:
1. Standing Orders
2. Data Protection Policy
3. Records Management Policy
4. Scheme of Delegation
11. To approve the costt of repairs to the track at the CCSG
12. To approve cost of power washing the playground WetPour
13. To approve the appointment of Carrie Pillow of Elkerlodge Bookkeeping as Internal Auditor for 2022/203
14. To approve the request to install a commemorative bench on the footpath leading from Rhodes Lane towards the A1M
15. To note the timetable for the May 2023 Local Council elections
16. Planning matters
a) Decisions known or received:
22/04122/FU Change of use of land, demolition of existing garage/workshop and provision of a modular timber lodge to form a new dwelling including new vehicle site access with associated gravel driveway and landscaping at land off Bramham Road, Clifford. Refused
22/05326/FU Demolitions of single storey rear extension; construction of a two storey rear extension at 7 Albion Street, Clifford. Approved
22/07787/FU Change of use of agricultural land to site for holiday let pods and provision of three self-contained relocatable pods with associated parking and new vehicle access at field off Bramham Road, Clifford. Refused
22/08132/CLP Certificate of Proposed Lawful Development for demolition of existing conservatory and construction of new conservatory to side and rear. Approved
b) To receive an update on Planning Applications considered by the Planning Working Group
23/00504/FU NE Single storey side extension at 22 Willow Crescent, Clifford
23/00097/FU/NE For: Partial conversion of the garage to habitable accommodation To the front the garage doors closest to the property would be replaced with a window which would be in keeping with the existing windows on the rest of the house. A single garage would remain and there would be no change to the private driveway which provides parking for 2 cars. To the rear the small single-storey extension would be approximately 3.21m wide by 1.12m depth to bring the current kitchen and garage walls in line and incorporate sliding patio doors. The extension would be rendered to match the existing exterior as well as matching the roof tiles to ensure coherence. Site At: 14 Nunnery Way Clifford
22/08227/FU/NE Alterations to the boundary treatments including replacement of boundary fence to rear by extending the existing boundary wall, with the addition of an archway and gate; widen the gateway drive to side raising the side wall to 1.8m (remove the railings and replace with limestone), including 1.8m tall gate with new limestone pillars with a 3rd limestone pillar with a new pedestrian gateway, front wall to be raised at 3 St Edwards Wood Clifford
23/00533/FU/NE Variation of conditions 2 (approved plans), 14 (eco appraisal and bat survey) and 24 (approved flood risk and drainage strategy) of previous approval 20/01566/FU (Partial demolition, refurbishment and reconfiguration of hospice, single and two storey extensions, and single storey buildings, car parking, access, footpath and landscaping) Site At: Martin House Childrens Hospice Grove Road Boston Spa
c) Enforcement
21/01363/NCP3 Appeal lodged against Planning Enforcement Decision. Without planning permission, the erection of a detached building together with the creation of an ancillary curtilage Land Adjacent To Westfield Lodge Westfield Lane Clifford
17. Financial Matters
a) To approve the following receipts
i Allotment bonds plots 18 & 19 100.00
II Allotment rent 55.00
b) To approve the following payments:
Payee Amount
(excl VAT) VAT Total Sec 137
i BACS Clerk’s Salary 581.53 581.53
ii BACS Clerk (Office 365 Business basic monthly fee) 4.50 .90 5.40
iii BACS G Baxter (Grass cutting) 1280.00 256.00 1536.00
iv BACS YLCA (Training course) 33.40 33.40
v BACS Cllr Fawcett (Christmas lights storage box & glue) 40.84 8.16 49.00
c) To receive the bank reconciliations and management and note the current bank balances as at 31 January 2023
18. Correspondence Updates (other than that relating to specific agenda items)
19. To note that any reports/agenda items for the Meeting to be held 15th March 2023 on need to be with the Clerk by Tuesday 7th March 2023
N R Fairbairn
Nancy Fairbairn, Clerk
9th February 2023