Parish Council Meeting 21 June 2023

Agenda for the Meeting Clifford Parish Council

To be held at 7.30 pm on Wednesday 21 June 2023

at Clifford Village Hall

 

This is your summons to the meeting of the Parish Council on the date above. If you are unable to attend, please notify me & send me any comments you wish to make on items on the agenda, in advance of the meeting.

Prior to the meeting commencing there will be a Public Participation session. Each member of the public present may speak once for up to 5 minutes on any item. The council will take these representations into account when agenda items are discussed but is not required to make a response. The Chairman may direct that a question posed during this section may be answered by a member of the council, or by the clerk. This session will last for a maximum of 20 minutes after which members of the public will no longer be permitted to address the Council for the remainder of the meeting, unless specifically invited by the Chairman.

 

  1. To receive apologies and, where requested, approve the reasons for absence

 

  1. To receive a signed Acceptance of Office Form from Cllr Tony Blackmore.

 

 

  1. a) To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 9-10 of the Members’ Code of Conduct. Also, to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 13-19 of the Members’ Code of Conduct.

(b) To give notification of any changes in the Members’ Register of Interests

 

  1. To confirm the minutes of the meeting held on 17 May 2023 as a true record.

 

  1. Crime Report

 

  1. To receive a presentation from Gigaclear in relation to their upcoming engineering works in Clifford.

 

  1. Chairman’s Business

 

  1. Clerk’s Report

 

  1. Ward Councillor’s Business

 

  1. Neighbourhood Plan Community Projects & CIL Funding: To receive an update on progress.

 

  1. Lead Members & Committee Representatives, to consider actions required.

 

  1. To receive an update following the meeting with Boston Spa Academy to discuss on street parking.

 

  1. To consider the quotes to repair the Northways woodland path.

 

  1. To approve the Internal Controls Checklist.

 

  1. To consider proposals to mark the 80th anniversary of D Day on 6th June 2023.

 

  1. To consider renewal of the annual CPRE membership.

 

  1. AGAR
    • To receive the audit report and note any recommendations.
    • To approve and sign the Annual Governance Statement for 2022/23 (AGAR Part 3 p 4
    • To approve and sign the Financial Statements for 2022/2023 (AGAR Part 3 p 5)
    • To note the period for the exercise of Public rights to inspect the unaudited accounts

For 2022/2023

 

  1. Planning matters
  2. Decisions known or received:

23/00533/FU Variation of conditions 2 (approved plans), 14 (eco appraisal and bat survey) and 24 (approved flood risk and drainage strategy) of previous approval 20/01566/FU (Partial demolition, refurbishment and reconfiguration of hospice, single and two storey extensions, and single storey buildings, car parking, access, footpath and landscaping) at  Martin House Childrens Hospice Grove Road Boston Spa. Approved.

 
  1. To receive an update on Planning Applications considered by the Planning Working Group

23/02831/FU/NE Alterations including conversion to attic to form habitable rooms; dormer windows to rear at 33 Burns Way, Clifford.

23/01274/FU Single storey front extension at 1 Nursery Way, Clifford.

23/01849/FU 13 Albion Street Clifford. Conversion of cottage to two dwellings, including rear single storey extension, and associated landscaping and parking.   Reconsultation due to revised plans.

  1. Enforcement

 

  1. Financial Matters
  2. To approve the following receipts:
i Cash Coronation event collection 153.00
ii BACS LCC (P3 Grant) 275.00
iii BACS Santander (Interest) 72.26
iv BACS CCLC (Interest) 835.83

 

  1. To approve the following payments:
    Payee Amount

(excl VAT)

 VAT Total  Sec 137
i BACS Clerk’s Salary     tbc  
ii BACS Clerk’s expenses (YLCA training) 3.90   3.90  
iii BACS AJG Insurance 1595.16   1595.16  
iv BACS CPRE 60.00   60.00  
v BACS YLCA (Training guide) 3.60   3.60  
vi BACS WVGM (Grass cutting) 125.00   125.0  
vii BACS Village Hall Trustees (Playground insurance) 224.62   224.62  
viii BACS Clerk (Shredder) 47.99   49.99  
ix BACS Clerk (Training course refeshements) 3.90   3.90  
  1. To receive the bank reconciliations and management and note the current bank balances.

 

  1. Correspondence Updates (other than that relating to specific agenda items)

 

  1. Co-option
    • To note to the applications for co-option to the Council and receive any representations

from the candidates in support of their application.

  • To exclude members of the press and public from agenda item 21.3 due to the

confidential nature of the discussion.

  • To consider the applications for co-option on to the Council
  • To vote on the applications for co-option on to the Council.
  • To receive the signed Acceptance of Office forms from members co-opted onto the

Council.

 

  1. To note that any reports/agenda items for the Meeting to be held 19 July 2023 on need to be with the Clerk by Tuesday 11 July 2023

N R Fairbairn

Nancy Fairbairn, Clerk

15th June 2023