Agenda for the Annual Meeting Clifford Parish Council
To be held at 7.30 pm on Wednesday 18 May 2022
at Clifford Village Hall
This is your summons to the meeting of the Parish Council on the date above. If you are unable to attend, please notify me & send me any comments you wish to make on items on the agenda, in advance of the meeting.
1. To receive apologies and reasons for absence
2. Election and acceptance of office of Chairman
3. Election and acceptance of office of Vice-Chairman
4. Crime Report
5. a) To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 9-10 of the Members’ Code of Conduct. Also, to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 13-19 of the Members’ Code of Conduct.
(b) To give notification of any changes in the Members’ Register of Interests
6. Public Participation: Each member of the public present may speak once for up to 5 minutes on any item. The council will take these representations into account when agenda items are discussed but is not required to make a response. The Chairman may direct that a question posed during this section may be answered by a member of the council, or by the clerk. This session will last for a maximum of 20 minutes after which members of the public will no longer be permitted to address the Council for the remainder of the meeting, unless specifically invited by the Chairman.
7. To confirm the minutes of the meeting held on 20 April 2022
8. Election of Lead Members and Committee Representatives
9. To consider the applications for the vacancy on the Council and to resolve to co-opt successful applicant
10. Chairman’s Business
10.1 To receive the Chairman’s Report
11. Clerk’s Report
12. Ward Councillor’s Business
13. Neighbourhood Plan Community Projects & CIL Funding: To receive an update on progress.
14. Lead Members & Committee Representatives, to consider actions required.
15. To note the actions to secure access to Northways and agree any further action to prevent unlawful incursions onto Council owned/managed property.
16. 2021/2022 Audit
16.1 To receive the Internal Auditors Report and note their recommendations
16.2 To approve and sign the Annual Governance Statement for 2021/2022 (AGAR Part 3)
17. To approve an updated Training Policy
18. To receive an update in relation to the Leeds Festival
19. To consider the request to contribute towards the costs of safety improvements to the footpath by the Boston Spa Academy.
20. To consider the quotes for play equipment for St Edwards Wood.
21. To consider the request to install a Free Community Library
22. To review the insurance renewal schedule and approve the renewal quote
23. To receive the CAHA Accounts 2021/22
24. Planning matters
a) Decisions known or received:
22/00312/FU Single storey rear extension, porch to front and three roof lights to rear at 1 Nursery Way, LS23 6JB. Approved
b) To receive an update on Planning Applications considered by the Planning Working Group
22/03016/FU/NE Single storey side extension with terrace to existing double garage with link to main house, incorporating car port; resurfacing of driveway at 4 Court Barton Lane Clifford
c) Enforcement
22/00303/NCP3 Plans and conditions under approval 18/05138/FU (provision of hardstanding area for parking) at 14 Willow Avenue Clifford LCC Planning Enforcement have informed the occupier that they have 28 days to comply with the planning condition.
Low Farm Barn, High Street Clifford.
25. Financial Matters
a) To resolve to approve the following receipts:
i LCC P3 Grant 250.00
b) To approve the following payments to be made by cheque:
Payee Amount
(excl VAT) VAT Total Sec 137
i Clerk’s salary 524.33 533.51
ii Ware & Kay Solicitors (certified bank statement) 5.00 5.00
iii Postage 6.89 6.89
iv Stationery 2.50 2.50
v Dash UK Ltd (Jubilee Mugs) 737.50 147.50 885.00 885.00
vi Branchlines 680.00 680.00
vii WVGM 300.00 300.00
viii Arthur Brownridge & Son Ltd 705.38 141.08 846.46
ix Beacon Post 669.00 133.80 802.80
c) To receive the bank reconciliations and budget report
26. Correspondence Updates (other than that relating to specific agenda items)
27. To note that any reports/agenda items for the Meeting to be held on 15 June 2022 need to be with the Clerk by Tuesday 7 June 2022.
N R Fairbairn
Nancy Fairbairn, Clerk 12 May 2022